If you want to create an archive, you must set Archive preferences. If you are undecided about the best way to archive, read the help topic What you Need to Know to Set Up Archiving.
Click Preferences, and then click Archive. Set any of the preferences listed in the table below:
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Preference
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Description
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Where do you want to archive?
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Select where you want to create an archive file.
If you select On my computer, you can encrypt your mail file, which ensures that you are the only person who can open your mail archive. Choose an encryption level. You cannot change the encryption level once the archive is created.
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How do you want to specify which documents to archive?
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You must choose one of these options for archiving to occur:
Manually select documents to archive -- if you are archiving on your computer, this option is selected for you (on Microsoft(R) Internet Explorer or Mozilla Firefox on Microsoft(R) Windows only).
Archive all documents not modified or updated -- specify how long to keep static documents before archiving them.
Note If you archive on a server, you can choose both of these options. |
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Archiving instructions
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Choose whether you want to store documents in an archive file (archive\a_username.nsf by default) or just delete them. If you choose to delete them, then all documents that are manually selected or that meet the archive time frame you specified above are deleted. Documents deleted in this manner cannot be restored.
You can also choose not to delete documents that have responses if the responses have been modified during the time you specified Check this to make sure that a parent message is not deleted, leaving orphaned responses in your mail file.
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Do you want to keep a log of your archiving activity?
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Check this to create a log of archiving activity. The default archive log file is archive\l_username.nsf.
Note If you create a log file you must use the IBM(R) Lotus(R) Notes(R) client to open it. |