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Security Preferences

You use Security preferences to manage your Internet and your IBM(R) Lotus(R) Notes(R) ID passwords. Depending on how your administrator set up your mail account, you may also be able to delete your Notes ID, in the event that it becomes corrupted and you need to replace it.

Click Preferences, and then click Security. Set any of the preferences or perform any of the associated tasks listed in the table below.

Preference
Description
Change Internet Password
To change your Internet password, the password you use to log on to IBM Lotus iNotesTM, you must be the owner of the mail file. (Set ownership in Basics preferences.)
Click Change, and follow the instructions in the dialog box that opens. Make sure you wait for your old password to stop working before using your new one.
Notes ID Management for Secure Mail
These preferences are not available unless your administrator enabled encrypted mail support.
To sign, read, and send encrypted mail, your Notes ID must be stored in your mail file. Check the status message to determine if your mail file contains a Notes ID file. If it does not, import your Notes ID.
Synchronize Notes ID with Vault
This option synchronizes your current Notes ID with the copy that is stored in the Notes ID Vault. If your mail file does not contain your Notes ID, synchronizing with the Notes ID Vault adds a copy of your Notes ID to your mail file.
Click Sync with Vault.
Import Notes ID
  1. Make sure your Notes ID is not Smartcard enabled.
  2. Click Import Notes ID.
  3. Locate your Notes ID file and type your Notes ID password as prompted.
Import Your Internet certificate
  1. Click Certificate info (not available unless you have imported your Notes ID).
  2. Click Import Internet Certificates.
  3. Locate your Internet certificate (typically in a file with a p12 extension) and enter the password for the Internet certificate.
Export Your Internet certificate
  1. Click Certificate info (not available unless you have imported your Notes ID).
  2. Click Export all Internet Certificates.
  3. Type a password as prompted and then click OK.
  4. Click Save and select a location to save the exported certificate to your computer.
Delete Notes ID
Not available unless it is enabled on your mail server.
To delete your Notes ID, or to undo the import operation, click Delete Notes ID.
Export Notes ID
Not available unless it is enabled on your mail server.
To export your Notes ID, click Export Notes ID.
You should export your Notes ID if you plan to use Lotus Notes. You always want to use the most recent, updated copy of your Notes ID.
Change Notes ID Password
Click Change, and then type your old password and new passwords as prompted.

Details About Secure Mail

If your mail file does not contain your Notes ID, all delivery options and preference settings for sign and encrypt are disabled. In addition, when you try to read encrypted mail that you have received, you will see only a warning in the body of the message saying the message is encrypted. You know that a message is encrypted when you attempt to read it and see a padlock next to the sender's name.

Note Whenever credentials to your Notes ID change, for example your password, certificates, public keys, and so on, it is recommended that you reimport your Notes ID so you are using the most current version of your Notes ID.

Details About Passwords

Passwords are case-sensitive. For example, Notes interprets "MickeyMouse" and "mickeymouse" as different passwords.

Passwords can consist of any combination of keyboard characters, and are accepted according to the quality of protection they can give. If your first password is not accepted, type a new password that is either longer, contains more varied kinds of characters, or contains fewer words and names. Use these guidelines, for example: